Alfresco for administrators pdf download

If you'd like to use our English Site, click here to set that as your default or click here to go to alfresco. Try Alfresco Content Services Community now. New Version 7. Use Alfresco Digital Workspace to manage files and declare records. Pre-populated with sites, content and simple workflows to help you experience the breadth of Alfresco. Create automated rules to speed up record declaration and filing. Search Gain insight into content, metadata, and governance with developer and user-friendly contextual analytics, without the need for specialized business intelligence BI teams.

Alfresco Federation Service provides a powerful and easy way to search and manage content federated from leading business systems and content management applications. Identity Service The Identity Service is responsible for supporting user authentication of other Alfresco software and single sign on SSO capabilities.

Content Stores Content stores can be used to control how and where files are physically stored. Alfresco Content Connector for Azure uses Microsoft's Azure Blob Storage as an alternative content store for Alfresco Content Services, allowing for virtually unlimited and inexpensive storage.

Alfresco Content Connector for AWS Glacier enables access to Amazon S3 Glacier as a storage service optimized for infrequently used data, and suits the long term storage of archive and backup data. Business Connectors Business connectors are used to handle interactions between external systems and a process.

Salesforce Alfresco Content Connector for Salesforce allows you to store documents in Alfresco Content Services, but access them directly from Salesforce. Alfresco Outlook Integration allows you to use email and repository management without having to leave Microsoft Outlook.

Alfresco Google Docs Integration allows you to use Google Docs to edit document content stored in Alfresco Content Services, as an alternative to the online and offline editing capabilities in Alfresco Share. Applications Digital Workspace. Digital Workspace Mobile Workspace. Application Development Framework. Content Mobile. Note: If the selected folder or file has the Classifiable aspect applied, there will be an additional Categories option available.

The Edit Properties dialog box displays the basic metadata for the item. The All Properties link in the upper right corner will display the full set of properties available for the item. Click Select beneath the Tags label to edit the tag associations. You can add and remove existing tags, and create new tags. On the Select page the left column lists the tags being used in this network. The right column displays the tags already associated with the folder or item.

Create one tag at a time. The tag can be a single word or a string of words. Add an existing tag: Find a tag in the left column and click the Add icon to associate it with the current folder or item. Remove an existing tag: Find a tag in the right column and click the Remove icon. Note: You can add, edit, and delete tags by hovering over existing tags or the No Tags description in the document library.

You can also do this to an unlocked file to update it without first downloading it to your computer. Note: If you select a file with a different name or file type then this will be shown. You can continue as in the next step, cancel, or select a different file to upload. The user who locked it for editing might have a more recent version of it outside Share. You are prompted to open or save the file. Depending on your browser settings, the file might be saved automatically to a default location on your computer.

If a file is a Microsoft Office, PDF, or other text-based file type not an image or video then you can also Download it in its original format or as a PDF on the file preview screen. Clicking the Share action generates a URL that you can send by email or publish using social networking websites. People with access to the URL can view the file.

Those with an Share account have the option of signing in; those without an account can create one. This option is available in the Document Library Detailed view and on the file preview screen. In the Document Library graphical views click to see the option.

Click Share. Note: The View action lets you preview the file to ensure it is the content you want to share. Note: You can also copy the link and paste it wherever you like, such as an email or document. Note: If an file is a Microsoft Office, PDF, or other text-based file type not an image or video then you can also click on the file preview to share a link to the item, and even select to Link to current page.

Once you make the link invalid, anyone who tries to access it will be unable to reach the public page. You can use aspects to add extra functionality, properties, or options to files. Alfresco Share provides you with a list of default aspects. For a detailed list of aspects available and what they do, see About aspects. In the Available to Add list click next to the aspects you want to add to the file. Click to remove any existing aspects from the Currently Selected list.

The selected aspects are applied to the file. Additional properties added to the file are displayed on the file preview screen. You can edit these properties using Edit Properties under Document Actions. You can override the default site permissions for any content you add to the document library. This lets you control what site members can see and do with your content. Each user has an assigned role in the site - Manager, Collaborator, Contributor, or Consumer - and each role has a default set of permissions.

This controls the actions site members can perform in the site. Note: In Content Services 6. This is needed for large node-trees where changes cannot be performed synchronously in one transaction due to resource limitations. In these cases the updates to the nodes will be scheduled for asynchronous processing which will be used for all changes that could not be completed within the set time limit.

The limit can be configured by changing the system. The Manage Permissions feature goes beyond the site permissions. This means you can give a site member either more or less access to specific content compared to what they can do with other content in the library.

Note: Remember to keep your content secure. Click Add to place a user in the Locally Set Permissions table. The user is given the role Consumer. Note: To revoke the permissions for a user, click Delete in the Actions column. You may need to do this if someone who owned a file or folder has left your company and you need to take responsibility for it. Note: You need to be a Site Manager or have permission to delete a file or folder to become its owner, see User roles and permissions.

You can only change the content type if your Alfresco administrator has configured content type properties so that you can enhance a file by giving it a type for example, changing a standard document to a policy document.

Note: The New Type list is empty until types are defined by an Alfresco administrator. When you give a file a type property it is shown on both the file preview screen and the Edit Properties screen for the file. Content Services administrators can configure Content Services systems so that content is replicated across multiple repositories.

Files and folders created as the result of a replication job display the Transferred from another Repository icon in the file list. This icon indicates that this is replicated, not original, content.

Depending on the transfer configuration, the content can be read-only. Content marked with this icon also displays the action View in Source Repository. Select this action to display the file preview screen for the related original content file or folder. In: content-services In: All docs. Alfresco Content Services. Reference Tutorials Supported Platforms. Table of contents Files and folders Once files are added to a site, site members can access and work with them.

Editing files There are multiple ways to edit content.